Trade Marks Executive – HK & International Trade Marks

A career in our HK & International Trade Marks practice group will provide you with the opportunity to contribute high quality services to a wide spectrum of intellectual property matters for clients.  Our team comprises highly professional and experienced intellectual property lawyers and executives.

Responsibilities

As a Trade Marks Executive, you will work as part of a team of executives with extensive industry experience, helping our clients solve their complex business issues.  Specific responsibilities include but are not limited to:

  • Assist with support and undertake trade mark administrative work, including but not limited to trade mark filings, publication and registration, renewals and maintenance, preparation and review of evidence of use, invoicing, notarisation and legalisation, preparation of fee quotations, recordal work and related matters
  • Draft pre-filing advice, reporting letters and attend to routine client communications under the direction of the fee earners
  • Arrange / conduct trade mark searches on official Trade Marks Registers and carry out directed online research
  • Prepare trade mark case status and financial reports
  • Secretarial support including invoicing and general file management
  • Maintain close working relationships and situational awareness across the team and group
  • Ensure that all templates and procedures used are up-to-date and coherent
  • Update electronic information and files to ensure all matters are tracked and processed correctly
  • Liaise and work cross-team to facilitate cross-functional projects
  • Team Working: be prepared to cover the duties of teammates during periods of absence or to reinforce specific teams during surge activity periods


Requirements

ESSENTIAL

  • University Graduate – Bachelor’s Degree or Higher Diploma
  • Minimum 1 – 2 years relevant experience in administrative support role
  • Strong organizational skills and attention to details
  • Strong communication skills
  • Ability to work in a fast paced and under pressure environment
  • Strong team working skills, initiative and self-motivated
  • Proficient in PC operation and MS Office including Word, Excel and Powerpoint


DESIRABLE

  • Legal qualifications highly advantageous
  • Relevant experience in legal firms; Intellectual Property experience highly advantageous
  • Experience in a high profile administrative role, working with time critical deadlines and holding organisational responsibilities

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