Legal Secretary (Various Practice Groups)

Job Description

This position provides you with the opportunity to provide proactive practice support and quality administration support to the lawyers of our diverse practice groups that underpins the firm’s business success.

Responsibilities

As a Secretary, you will work as part of a team of our Partners, lawyers, secretaries and business support staff collaboratively to perform all duties of secretarial nature.  Specific responsibilities include but are not limited to:

• Provide support to fee earners in administrative and secretarial matters
• Maintain and manage fee earner schedules and act as the key contact point for meetings
• Liaise with internal & external parties and assist in editing legal documents 
• Handle time entry and month end billing
• Work effectively with other practice groups and business services departments
• Maintain and organise database and resources, documents and files
• Perform other secretarial work and general support tasks as requested

Requirements

• Minimum 2 years of secretarial experience in a similar environment
• Diploma holder of Legal Studies or other related disciplines is preferred
• Good command of spoken / written English and Chinese, proficiency in Putonghua is an added advantage
• Well versed in Microsoft Office tools (Word, Excel, PowerPoint) with strong document formatting skills
• Attention to detail, organised and self-motivated
• An exceptional team player with strong collaboration and interpersonal skills
• Ability to work in a fast-paced environment