Event Assistant

A career in our Business Development Department will provide you with the opportunity to provide proactive marketing and events support that underpins the firm’s business success.  Our team comprises highly professional and experienced Business Development & Marketing professionals.

Responsibilities:

As an Event Assistant, you will work as part of a team of Business Development & Marketing professionals to assist in the delivery of the marketing team’s objectives of providing client and market intelligence, and to manage firm’s other marketing and communications activities. Specific responsibilities include but are not limited to:

• Plan, organise and implement local and international marketing events including forums, conferences, seminars, and help manage delegations from overseas and China;
• Collaborate with lawyers, clients and vendors to create and deliver world-class events with minimal supervision;
• Prepare budgets and ensure events are completed on budget and within time;
• Ensure events are managed effectively through the firm’s CRM system (InterAction);
• Optimise the events communications process including invitations, registration, evaluation reports and follow up;
• Assist in event administration, including on and off-site operations, reporting, logistics and PowerPoint preparations;
• Manage the firm’s corporate hospitality programmes including internal and external luncheons, golf days, cocktail functions, annual hampers, horse racing nights and movie nights
• Manage the firm’s gifts and other merchandise;
• Support the firm’s various advertisement and sponsorship programmes;
• Support the firm’s alumni and staff programmes through managing related events; and
• Assist in ad-hoc assignments as and when required.

Requirements:

• Degree holders, preferably in Marketing/Communications, Events/Hospitality Management or related disciplines;
• At least 2 years of experience in events or projects;
• Excellent organisational and multi-tasking skills, strong attention to detail and willingness to think creatively;
• Ability to work independently as well as part of a team;
• Excellent communication, presentation and inter-personal skills;
• Experience of working in a professional firm is highly preferred;
• Fluent English and Chinese language speaking and writing skills are required; Putonghua ability is an advantage.
• Proficiency in using MS Office (PowerPoint, Word, Excel and Outlook);
• Given the nature of the role, candidates must have a willingness to work irregular hours if and when required
• More experienced candidates could be considered as Coordinator / Executive